From any Google account you are able to access it - but it may not be as intuitive to get to as the "old" template gallery was. You need to go to the landing page for that TYPE of document, which I find many people still don't know about. So, go to:
- docs.google.com for your Documents
- sheets.google.com for your Sheets
- slides.google.com for your Slides
- forms.google.com for your Forms
After that, you will both see a top bar with existing templates AND a link in the upper right that says Template Gallery.
Now if you belong to a Google Apps for Education organization, and templates are enabled, you have a couple additional options not available with a general Google account.
1. You will have a choice of General templates or your organization's templates
2. You will also see a choice of Submit Template to submit one to the gallery
If you want to submit a template, you will get this screen:
1. Go to select the item you wish to add to the template gallery - this will change to the item name after you select it.
2. Choose if you want your original item to be in the gallery (it will change as you change it - so run the risk of sharing information that you do not want there!), or to submit a copy of the file (you would need to update it separately from your personal document).
3. Choose the category that best fits the item
Once you have submitted your template (and it has been approved if your organization requires approval), you will notice your submitted templates have 3 dots in the lower right corner of them -
1. If you made a copy of your item, clicking Edit here will edit the file that is in the template gallery (and not in your Drive space)
3. Removes the item from the gallery
That's your introductory overview! I'm looking forward to discussing within our organization how we can utilize templates to both standardize documents and save time.