Tuesday, September 27, 2016

Google Drive - Force Users to Make a Copy

There is a little trick you can use to force users to make a copy of a document, if wanted. 

I often run into a situation with my professional development where I need participants to fill out a form.  In the past, I would make it view only and then ask them to make a copy of the document.  Then I would spend way too much time troubleshooting for people that struggled with this. 

Now, I provide a modified link that asks them to make a copy of the document.  How?

Grab the URL of the document -
Change the "edit" at the end of the URL to "copy" -
This modified URL is what to share/post/email with those that you want to copy the document.  The user will get the following -
Notice that the only button choice on there is Make a copy. 

Permissions still hold true when doing this.  Your document needs to be shared as view only either globally (everyone with the link can view) or individually (the group or individuals need to be added with view rights).  Otherwise they will still get the following -

Monday, September 26, 2016

Google Drive - Deduplication of files

This is HUGE for those of you that either weren't quite ready to move to Google Apps yet, or that needed to use programs outside the scope of what the Google Drive apps could provide.

Previously, if you uploaded a file from your computer, made a change to the original on your computer, and re-uploaded the updated file you ended up with two (or more) of the same file.  You probably needed to look at the dates associated with it to know which was the newest version - and if it got copied over as a Google document, you had the possibility of lost changes.

Now, from Google -
"Once launched, when users upload files that have the same filename as an existing file, they’ll be deduplicated, and the old file will be in revision history. This is so that if any mistakes are made, users can get back to the previous version. Similarly, uploaded folders will be merged with folders of the same name."

Here's the message that appears when you begin using this -
You do have a new option when uploading of "Keep as separate file" - it also tells you which version of the document this is -

And if you do convert a non-Google file to the Google format?  Google's got you covered - 
"So, when you open, convert and edit non-Google files in Docs, Sheets and Slides, we’ll now save a copy for you. Just view or download the non-Google source file in its original format directly from Revision History in Docs, Sheets and Slides on the web."

Friday, September 23, 2016

Webinar: Early Literacy Instruction that Works

From the Library of Michigan - 


Early Literacy Instruction: 10 Research-Informed Practices That Can Change Every Classroom

Content provided by BloomBoard.
This webinar takes place on September 26, 2016 @ 2 p.m. ET
Register for this webinar now.

As in many states, far too many of Michigan’s children are not reading proficiently by the end of grade three—and the situation continues to worsen. Addressing this problem can require broad and significant improvement in instructional practices. Toward that end, an Early Literacy Task Force (ELTF) in Michigan identified 10 research-informed classroom literacy instructional practices for Pre-K and 10 such practices for K-3 that can have a meaningful impact on student literacy.

In this presentation, Nell Duke, Susan Townsend, and Naomi Norman will share these instructional practices, and discuss how the ELTF is working to make them a focus of professional development throughout the state of Michigan. These practices can be used by educators nationwide to make similar changes in their states.

Nell K. Duke, professor, literacy, language, and culture, University of Michigan
Naomi Norman, assistant superintendent, achievement & student services, Washtenaw Intermediate School District, Mich.
Susan Townsend, director of instruction and learning services, Jackson County Intermediate School District, Mich.

Kelly Montes De Oca, chief learning officer, BloomBoard

Register for this webinar now.

Thursday, September 22, 2016

FREE Webinar - REMC Save on How to Save

Free webinars offered on September 28, 2016 at 10:00 am OR 2:00 pm
Register NOW for this LIVE event to learn how to find ALL products fast & stretch your schools dollars by using the REMC SAVE Bid Project.

Each attendee will be entered to WIN 1 of 2 Gift certificates from School Specialty and Office Depot for a REMC SAVE Bid project item.

For regions who attend as a team, attendee lists must be emailed to remcbids@remc.org to be entered for a gift certificate prize drawing.


Google Documents - Columns are Here!

Finally!  You can create and use columns in a Google Document...without the hack of inserting a table!!

Columns is now an option in the Format menu (between "Line spacing" and "Lists").  You can select between 1, 2 and 3 columns -

Selecting More options... brings up the following pop-up - 

Again, in the pop-up, you can select between 1, 2 and 3 columns - 
You can also change the spacing between columns, and select to have a line in that space - 

It is important to note that the line will not appear between the columns unless you actually use both columns - 

This also means there is an additional option in the Insert menu of a Column break -

And, you can apply columns to a section of the document if wanted -