Google Mail Security Features

As you get ready for the new school year and begin using your school email more, you may notice some new-to-you message appearing.  These are designed to help you ensure that you are sending information to the correct emails - preventing you from sending sensitive information to the wrong person OR the wrong email address!

The first is a "did you mean...?" warning.  Often you may have multiple emails for the same person -
This seems to pop up when you are sending to multiple people, and one of the people you are sending to has multiple emails at different domain extensions - and the one you are not using matches the other person/people you are sending to.  Above, I selected Dan's .com email but John's .org email.  Since I have another email for Dan that is .org, it prompted the Did you mean question. 

The second is a warning when you are sending to someone outside your domain that is not in your contacts -
Again, a great way to prevent sending sensitive information to the wrong place/person.

As always, a couple Public Service Announcement reminders for you:
  • NEVER send student information of any kind to emails outside your domain.  This is very insecure, and a clear violation of FERPA. 
  • Best practice is to not put any student information (i.e. name) in the subject line of your email...ever; you never know when a recipient might be projecting their computer in their classroom to students, not good if they have notifications on that show new email subject lines. 

Popular posts from this blog

Google Script - Create a Drop-Down List from Spreadsheet Column

Google Sheets - Flipping Your Rows & Columns

2017 MACUL Conference - Adding Pre-Conference Sessions to your Registration

Google Forms - Copy Summary Graph/Diagram to Use Elsewhere

Google Script - Automatic Invoice Numbering