Waffle Bytes

Scheduling an event can be difficult. However, Google Calendar does have several features to try to make this a little less painful...and a little less than 30 emails to create.  One of these is the Suggested Times feature.  This will suggest open time slots of the duration you want for all those invited to your event.  A couple items of note with this features: it works best if everyone has established their working hours.  (Check out this previous post in how to do that if you need to.) it works best if you have viewing rights to the calendars of everyone you are inviting.  For example, for me - it makes scheduling within my own organization easier as we have the ability to at least see free/busy time for everyone's calendar.   (Here is a video on How to Use the Suggested Times Feature .) To use this features, first open or create the event on your calendar.  Make sure to go into More options so you see the full event details - ...

Often you are trying to schedule an event with other people, and it gets tough to find a time that works for everyone.  I can remember how sometimes it took 20-30 emails back and forth to try to narrow down to a commonly open time (and sometimes we just gave up). Google Calendar has a Find a Time feature you can use to help you find a common time that works for everyone you have invited - you can even prioritize to only some of the invitee's calendars to ensure that those crucial for the event are there. A small word of caution - this only works well if everyone is using Google Calendar as their planner and keeping it up to date :-) Here is a video on how to find a time , if you prefer. To use this feature, click on the More options button when creating the event - Over on the right side of the event information window, add the guests you want to include in this event - On the right side, next to the words Event Details is the Find a Time option - click on that - ...