Google Calendar - Setting Up Appointment Slots
One calendar feature that can be useful for some situation is the ability to set up appointment slots. If you are a Google Apps for Education district, you have this feature. (It is not available with a general Google account...) This allows you to block out a chunk of time that is actually divided into smaller appointments, then share a link with other people who can select which appointment slot they would like.
(Here is a video on How to Setup Appointment Slots if you prefer.)
To set up time slots, click on your calendar to add a new event - there is an option at the top called Appointment slots, click on that -
Fill in the following information:
1 - Put in an event title
2 - set the date/time
3 - select the duration of each slot within that time
4 - click Save -
Here is my example filled out -
You can go into the event details to add:
1 - location of the meeting
2 - additional description information
There are 2 ways to get a link to share with those that you want to sign up for an appointment.
1 - if you are on the event detail page, the link is about 2/3 of the way down -
2 - if you are on your calendar, click on the event and the link appears in the pop-up -
That hyperlink is the important piece of the puzzle. Copy and share that hyperlink with anyone that you want to sign up for a time slot.
1 - You will see the time block
2 - They will see the appointment slots
When they click on one of the appointment slots, a popup appears asking if they want to book the appointment -
When they click Save, this message appears -
The individual appointment appears on both of your calendars -
(Here is a video on How to Setup Appointment Slots if you prefer.)
To set up time slots, click on your calendar to add a new event - there is an option at the top called Appointment slots, click on that -
Fill in the following information:
1 - Put in an event title
2 - set the date/time
3 - select the duration of each slot within that time
4 - click Save -
Here is my example filled out -
You can go into the event details to add:
1 - location of the meeting
2 - additional description information
It appears on your calendar with the addition of a grid icon -
There are 2 ways to get a link to share with those that you want to sign up for an appointment.
1 - if you are on the event detail page, the link is about 2/3 of the way down -
2 - if you are on your calendar, click on the event and the link appears in the pop-up -
That hyperlink is the important piece of the puzzle. Copy and share that hyperlink with anyone that you want to sign up for a time slot.
1 - You will see the time block
2 - They will see the appointment slots
When they click on one of the appointment slots, a popup appears asking if they want to book the appointment -
When they click Save, this message appears -
The individual appointment appears on both of your calendars -